Approved by VPSA
 

How to Start a Club or Organization
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Registration First of all, see http://studentaffairs.utep.edu/LinkClick.aspx?fileticket=lwbvv%2fbrEs0%3d&tabid=15778&mid=33192 . Then:

·        Download a registration form from http://studentaffairs.utep.edu/Default.aspx?tabid=15778

·        Read the registration form

·        Complete packet in its entirety

§         Organization Name

§         Determine Classification

§         Summarize the Organization’s Purpose

§         List Membership Requirements

§         List Officers (need at least President, Secretary and Treasurer)

§         List Advisor (must be full-time UTEP Faculty/Staff member)

§         Sign Affidavits (included in registration packet)

§         Attach Constitution and Bylaws

§         Attach Membership Roster with names, 800#s, emails, and phone numbers

·        Turn completed registration packet to the Student Development Center (SDC), Union West 106.

How to Find an Advisor [You must have an advisor to qualify as an organization]

·        Consider finding someone who has the same interests as the organization

·        Remember to find a full-time UTEP Faculty/Staff member, no students

·        Ask your professors if they would be interested in becoming an advisor, if not, ask them if they can suggest someone

·        Ask your friends if they know of a faculty/staff member

·        Select someone who can advise, attend meetings and functions

·        Attend a Student Organization Advisor Board (SOAB) meeting to help identify potential advisors (meeting times are posted on http://studentaffairs.utep.edu/Default.aspx?alias=studentaffairs.utep.edu/soab

·        Ask a Student Development Center Coordinator

Other Recommendations

·        Attend Student Club and Organization Orientation at the beginning of every semester

·        Join the Student Organization Advisory Board (SOAB) for key information regarding important deadlines and event information for clubs and organizations

·        Ask students in your class and at other activities to join your organization

·        For event planning assistance download a Student Activity Request form and an Event Planning & Resource Guide

·        Set up a bank account, contact March Guevara in Accounting Services 747-5197

·        Refer to the Student Organization website often for workshops, events, deadlines, etc. (http://studentaffairs.utep.edu/Default.aspx?alias=studentaffairs.utep.edu/soab 

·        For more details you may consider looking at the Handbook of Operating Procedures (HOPS) Section II (www.admin.utep.edu/hoop)

 

Contact Information:
Shannon Osborne, M.A.            

Clubs & Organizations Coordinator

Student Development Center

El Paso, TX  79968
 

sosborne@utep.edu
Office:  915-747-5670

Fax: 915-747-7400

OW 08/2008 rev 10/10